Welcome to the AFTE 2013 Training Seminar
Exhibitor Registration Information Page. Below you will find the
pertinent information regarding being an exhibitor at the 2013 AFTE Training
Seminar that is being held in Albuquerque, NM, June 23-28, 2013.
Additional information, i.e. costs, can be found in the Exhibitor Registration
Form. A link to that form is available at the bottom of this page.
8’ x 8’ or 6’ x 10’ booth space in either the Pavilion Room or Pavilion Court.
Includes pipe and drape display with one 2 ½’ x 6’ table and up to 2 chairs for
four days, one registration bag, one literature placement in attendees’
registration bag, breakfasts and AM/PM breaks for one person* on Monday,
Tuesday, Wednesday, and Thursday, and one banquet ticket for Thursday. Exhibits
will be displayed for attendees June 24th-June 27th,
2013. Exhibitor areas will be located in the Hyatt’s Pavillion Room and in the
Pavillion Court. The general technical session will be in the Grand Pavillion.
daily booths, meals/breaks are not included, but can be purchased separately.
Additional supplies and essentials must be arranged prior to the event and are
the responsibility of each exhibitor. Please contact Disco Display House at
After-hours security will be provided for each night of exhibitor attendance and
storage can be arranged.
company will be billed for additional meals/breaks if persons partake but
did not purchase.
Literature Placement & Program
Advertising (Available to attending
and non-attending exhibitors)
Literature placement is available for non-attending exhibitors for a fee of $100
or an equivalent merchandise donation. Your company’s literature (i.e.
information, product information, and/or fliers) will be placed in the
attendees’ registration packets. Please ship all literature and/or donations
prior to May 13, 2013.
Program advertising is also available. Every registered attendee receives a
printed program that includes the daily schedule of events and presentation
abstracts. Place your company’s advertisement in our printed program for maximum
visibility. This advertising is available to attending and non-attending
exhibitors. Please include your company’s advertisement layout by April 12,
Opportunities (Available to
attending and non-attending exhibitors)
Morning and Afternoon Breaks:
Exhibitors wishing to sponsor breaks, which include snacks and refreshments,
will be given individual recognition for their sponsorship. This will include
recognition in the seminar program, verbally, and by having your logo displayed
in the break area indicating your sponsorship. Each full day of technical
presentations includes a morning and afternoon break. Please include your
company’s logo for inclusion on display items by April 12, 2013.
The Poster Session is an evening technical session that also acts as a
casual, but interactive, “meet and greet” opportunity. Exhibitors wishing to
sponsor the Poster Session will be given recognition for their contribution in
the seminar program, verbally, and by having your logo displayed during the
Poster Session. This year we will have refreshments available in the Exhibitor’s
areas during this event, therefore bringing more potential business your way.
Please include your company’s logo for inclusion on display items by April 12,
Promotional Gifts, Donations, and/or Door Prizes:
Any exhibitor who wishes to donate items to be given away or raffled at the
Training Seminar will receive written and/or verbal recognition for their
contributions. These items are always a big hit with seminar attendees and it is
a fantastic way to showcase your company or new products. Donated items can
include raffle or door prize items or sponsorship of the seminar program or name
badges. Please ship any items you wish to donate by May 13, 2013 or contact the
exhibitor committee to make other sponsorship arrangements.
Package Shipping & Receiving
Shipments to/from the hotel should be received/shipped no more than three (3)
days prior/post event. Do not ship anything to the hotel prior to Thursday, June
20, 2013 and all items must be shipped out before Monday, July 1, 2013.
The hotel does not accept any liability for equipment, goods, displays, or other
materials, which arrive unmarked or fail to arrive at the hotel. The shipper is
responsible for insuring its property for loss or damage. All packages and boxes
must contain a label providing the following information:
Hold for Arrival – ATTN: Exhibitors Name, Company Name
c/o Sharon Billings
Hyatt Regency Albuquerque
330 Tijeras Avenue NW
Albuquerque, NM 87102
Box ___ of ___
PACKAGES COST PER BOX
Under 40 pounds $10.00 per box
Over 40 pounds $30.00 per box
Over 100 pounds $45.00 per box
Over 150 pounds/Pallets $85.00 per box/$110.00 per pallet
There is daily pickup by both FedEx and UPS at the hotel. Each exhibitor is
responsible for having their shipping information (including account number)
attached to their items prior to shipping.
Any questions regarding shipping can be directed to the Hyatt Regency
Albuquerque’s Shipping Manager, Paul Montoya at (505) 843-2617.
**IMPORTANT - READ THE FOLLOWING
Once your registration is received, a member of the Host
Committee will contact you regarding booth space selection.
Payments made by PO or Check must be received by June 17,
2013 or your registration will be cancelled.
If you are interested in being an
exhibitor at our Training Seminar, please fill out the form below and email it
Exhibitor Registration Form