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  2013 Exhibitor Registration

Welcome to the AFTE 2013 Training Seminar Exhibitor Registration Information Page.  Below you will find the pertinent information regarding being an exhibitor at the 2013 AFTE Training Seminar that is being held in Albuquerque, NM, June 23-28, 2013.  Additional information, i.e. costs, can be found in the Exhibitor Registration Form.  A link to that form is available at the bottom of this page.

Exhibitor Booths 

One 8’ x 8’ or 6’ x 10’ booth space in either the Pavilion Room or Pavilion Court.  Includes pipe and drape display with one 2 ½’ x 6’ table and up to 2 chairs for four days, one registration bag, one literature placement in attendees’ registration bag, breakfasts and AM/PM breaks for one person* on Monday, Tuesday, Wednesday, and Thursday, and one banquet ticket for Thursday.  Exhibits will be displayed for attendees June 24th-June 27th, 2013.  Exhibitor areas will be located in the Hyatt’s Pavillion Room and in the Pavillion Court.  The general technical session will be in the Grand Pavillion. 

For daily booths, meals/breaks are not included, but can be purchased separately.  Additional supplies and essentials must be arranged prior to the event and are the responsibility of each exhibitor.  Please contact Disco Display House at (505) 265-1515.

After-hours security will be provided for each night of exhibitor attendance and storage can be arranged. 

*The company will be billed for additional meals/breaks if persons partake but did not purchase.

 

Literature Placement & Program Advertising (Available to attending and non-attending exhibitors)

Literature placement is available for non-attending exhibitors for a fee of $100 or an equivalent merchandise donation. Your company’s literature (i.e. information, product information, and/or fliers) will be placed in the attendees’ registration packets. Please ship all literature and/or donations prior to May 13, 2013.

Program advertising is also available. Every registered attendee receives a printed program that includes the daily schedule of events and presentation abstracts. Place your company’s advertisement in our printed program for maximum visibility. This advertising is available to attending and non-attending exhibitors. Please include your company’s advertisement layout by April 12, 2013.

 

Additional Sponsorship Opportunities (Available to attending and non-attending exhibitors)

Morning and Afternoon Breaks:
Exhibitors wishing to sponsor breaks, which include snacks and refreshments, will be given individual recognition for their sponsorship. This will include recognition in the seminar program, verbally, and by having your logo displayed in the break area indicating your sponsorship. Each full day of technical presentations includes a morning and afternoon break. Please include your company’s logo for inclusion on display items by April 12, 2013.

Poster Session:
The Poster Session is an evening technical session that also acts as a casual, but interactive, “meet and greet” opportunity. Exhibitors wishing to sponsor the Poster Session will be given recognition for their contribution in the seminar program, verbally, and by having your logo displayed during the Poster Session. This year we will have refreshments available in the Exhibitor’s areas during this event, therefore bringing more potential business your way. Please include your company’s logo for inclusion on display items by April 12, 2013.

Promotional Gifts, Donations, and/or Door Prizes:
Any exhibitor who wishes to donate items to be given away or raffled at the Training Seminar will receive written and/or verbal recognition for their contributions. These items are always a big hit with seminar attendees and it is a fantastic way to showcase your company or new products. Donated items can include raffle or door prize items or sponsorship of the seminar program or name badges. Please ship any items you wish to donate by May 13, 2013 or contact the exhibitor committee to make other sponsorship arrangements.

 
 
Package Shipping & Receiving

Shipments to/from the hotel should be received/shipped no more than three (3) days prior/post event. Do not ship anything to the hotel prior to Thursday, June 20, 2013 and all items must be shipped out before Monday, July 1, 2013.

The hotel does not accept any liability for equipment, goods, displays, or other materials, which arrive unmarked or fail to arrive at the hotel. The shipper is responsible for insuring its property for loss or damage. All packages and boxes must contain a label providing the following information:

Hold for Arrival – ATTN: Exhibitors Name, Company Name
c/o Sharon Billings
Hyatt Regency Albuquerque
330 Tijeras Avenue NW
Albuquerque, NM 87102
Box ___ of ___

Shipping/Receiving Charges

PACKAGES COST PER BOX
Under 40 pounds $10.00 per box
Over 40 pounds $30.00 per box
Over 100 pounds $45.00 per box
Over 150 pounds/Pallets $85.00 per box/$110.00 per pallet

There is daily pickup by both FedEx and UPS at the hotel. Each exhibitor is responsible for having their shipping information (including account number) attached to their items prior to shipping.

Any questions regarding shipping can be directed to the Hyatt Regency Albuquerque’s Shipping Manager, Paul Montoya at (505) 843-2617.

 

**IMPORTANT - READ THE FOLLOWING INFORMATION**

Once your registration is received, a member of the Host Committee will contact you regarding booth space selection.

Payments made by PO or Check must be received by June 17, 2013 or your registration will be cancelled.

If you are interested in being an exhibitor at our Training Seminar, please fill out the form below and email it to: ex.afte2013@gmail.com

Exhibitor Registration Form

 

If you have any exhibitor questions contact:

Kevin Streine or Kim Haag: ex.afte2013@gmail.com

 

 


 


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